Clean GTD-inspired team productivity — a good bridge between personal and team use.
Our Rating
Price
Free (limited). Personal $8/user/month. Business $13/user/month.
Best for
GTD practitioners in small teams wanting to share their productivity method with colleagues.
Nozbe occupies an interesting space between personal GTD tools and team project management. Founded by productivity author Michael Sliwinski, it brings GTD principles (inbox, projects, contexts, weekly review) to a team-friendly interface. The result is a tool that feels personal but scales to small teams.
The GTD workflow is well-implemented. Everything starts in the inbox — quick-capture your thoughts, then process them into projects during regular reviews. Projects use a simple list format, and tasks support due dates, priorities, tags, and comments. The weekly review process is guided, encouraging the discipline that makes GTD effective.
Nozbe's team features are thoughtful without being overwhelming. You can share projects with colleagues, assign tasks, and communicate through task comments. The approach is collaborative but not corporate — it feels like shared productivity rather than enterprise project management.
The interface is clean and modern, with good mobile apps on iOS and Android. The design is opinionated — Nozbe has strong views about how productivity should work, and the UI guides you toward those patterns. For users aligned with GTD thinking, this feels natural. For others, it can feel restrictive.
Pricing starts at $8/user/month (or $13 for the Business tier), which is reasonable for a team tool but expensive compared to free personal alternatives. There's a limited free tier for individual use.
Nozbe lacks advanced PM features (no Gantt charts, no time tracking, no workload views) and personal productivity extras (no gamification, no focus timer with sounds, no habit tracking). It's focused on task management done the GTD way, with just enough team features to be useful for small groups.
Nozbe is ideal for GTD enthusiasts who work in small teams and want their personal productivity method to extend to collaborative work. For deeper team PM, Asana or Teamwork offer more. For personal productivity with gamification and habits, LemTask provides a different but equally opinionated approach.
Inbox, projects, contexts, weekly review
Shared projects and task assignment
Clean, modern, opinionated
Good on iOS and Android
Basic PM, no advanced features
No habits, gamification, or focus extras
Free (limited). Personal $8/user/month. Business $13/user/month.
GTD practitioners in small teams wanting to share their productivity method with colleagues.
Complex project management, large teams, or users wanting gamification and habits.
Considering a switch?
Nozbe may still be the better fit for some teams. LemTask is worth testing if you want tasks, habits, focus sessions and calendar planning together.
Side-by-side feature comparison, pricing, and more.
Yes, Nozbe is built around GTD principles with inbox, projects, contexts, and a guided weekly review.
There's a limited free tier. Paid plans start at $8/user/month.
Nozbe focuses on GTD methodology for small teams. LemTask offers gamification, habits, voice input, and a focus timer for personal productivity.
Clean GTD-inspired team productivity — a good bridge between personal and team use.
A polished personal productivity app with a great free tier — one of the best all-rounders.
The most customizable personal task manager — a power user's dream.
Powerful Apple-native task manager with flexible organization — underrated gem.
Plain text task management for minimalists — surprisingly powerful under the hood.
Try LemTask free — gamified tasks, habits, focus timer, and more.
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